How is Time Managed? | Credit Management

Time with manager’s performance Administrationi are the factors that affect each other and determine the success of the manager. While managing your time well will increase your performance by increasing the amount of work that can be done in a working day, completing your work in a short time will create additional time for you.

For this reason, the manager must first seek ways to increase his own performance. It is a known fact that this is a much more permanent solution than other methods and will affect the entire life of the manager after a while.

After all, the underlying causes of the time problem may not be entirely due to external influences. In fact, some of the wrong habits of the manager about the job can cause time constraints.

Although it takes some effort to change these habits, the results are much more satisfying.

How is Time Managed?

In order to achieve these satisfactory results, How is Time Managed?

  • Get to know yourself and your priorities
  • set a goal
  • Make short and long term plans
  • Find ways to deal with stress
  • Stop wasting time

Get to Know Yourself and Your Priorities

Time AdministrationThe secret of success lies in determining the order of importance of the things that need to be done and planning how they will be done. However, people often realize what their priorities are when they can’t find time to devote to them.

To Get Rid of This Take time for yourself and try to write down your priorities on a piece of paper as you can think of them. Then you can think about it and determine the order of importance among them.


The “Daily Working Chart” that you will create yourself will help you in this regard.

When Filling the Chart;

one. Set up a system to set priorities.

A = Emergency
B = To be done today
D = Transferable
E = Deferable

2. In the to-do section, write down your current tasks, giving each a priority order (A, B, D or E). If there are any among them that can be transferred to your employees, write A/D, B/D or E/D next to them. If you need to make a phone call to clarify a point while doing one of your errands, do it right away while you’re on the job rather than typing it on your phone call list.

3. In the What to call section, list all the people and related topics that you plan to call that day. Again, give each phone call a priority.

4. In the Appointments section, list the time, the person you will meet and the place. In the Duration section, write the maximum amount of time you think should be allocated to this interview. Take action to conclude the conversation a minute or two before this time expires. You cannot always achieve this. But when you have a time objective in front of you, you will find that it is easier to avoid unnecessarily prolonged negotiations.

5. Care should be taken to make appointments as ordered. However, it is necessary to finish all priority A jobs before moving on to priority B jobs in the to-do and phone call list, and all priority B jobs before moving to priority E jobs.

6. Write the jobs and phone calls that you need to follow up during the day in the jobs to be followed section.

Do not forget to write enough details to let you know where you are staying and what to do next. Take this section into consideration when preparing the Daily Work Schedule for the next day.

7. Leave one hour free each day to deal with unexpected business.

Set a Goal

After defining your works in this way according to your characteristics and value judgments, set a goal for each.

While doing this, make sure that the goals do not conflict with the priorities, and that they are realistic and achievable. It is natural that the goals you set, and even your priority order, change over time. Therefore, it will be useful to keep your list of priorities on hand at all times, to monitor the extent to which you have achieved your goals, which ones you lag behind, and to update your priorities. Only in this way is it possible to allocate time to the priority ones among the many tasks waiting to be completed on your desk. As long as you convince yourself that trying to do everything at once is nothing but a waste of time, and that problems can only be solved one by one.

It is much easier to define personal and corporate goals in organizations with organizational charts and detailed job descriptions. However, the absence of these does not mean that there are no goals. As a result, every manager generally knows what works are done by the people he works with, who is responsible for what issues, in short, what his duties and responsibilities are.

Concentrating your business activities on issues that will be useful in achieving the goals of the organization will give you a great time advantage. Do not forget that;
Efficiency = Doing the Job Right
Activity = Doing the Right Job
and your value as a manager is measured by your effectiveness. So you will need to determine what activities you are carrying out to check if you are doing the right things.

Managers, based on their personal and corporate goals, can often be selective about the work in front of them and get more successful results by utilizing their time better.

Make Short and Long Term Plans

Planning can be defined as organizing your work and work-related goals, and managing your time in the short and long term.

What is Time Management? We talked about the importance of planning.

Although the need for planning is known, working methods that are not as efficient as planning can often be preferred due to the difficulties in using the necessary tools and methods for planning.
Although it takes time at first and requires a preliminary study, the results obtained with planning are much more satisfactory.

The first thing to do is to determine the path you will follow to reach your previously determined goals. The main purpose of the plan is to achieve a goal. However, this plan should also be flexible and creative enough to cope with changes. For this reason, the determined targets should be realistic and achievable and should be reviewed in the context of changing conditions.

Programming a job not only when it will end but also when it will begin, and trying to predict the results will provide better planning as well as reduce procrastination.

Look for Ways to Cope with Stress

Your ability to cope with stress determines your working power by enabling you to be consistent and efficient even under pressure. Stress, if not alleviated, can become a chronic tension that can lead to the erosion of a manager’s ability to cope. Decreased motivation, loss of self-confidence, communication disorder, distrust, decrease in relations with colleagues and decrease in success ambition are the observable effects of stress.

While there are various areas of stress for a manager, this may be due to the work being too much or difficult in terms of time management. On the other hand, the manager’s leading role in the organization and not having enough knowledge to assume this role can also be a source of stress. Weak or inadequate relationships with those working under the manager’s subordinates will lead to increased pressures and criticisms for performance and, as a result, decreased participation.

The best way to cope with stress, which is a part of the working style for managers, is to know the areas where stress can occur and to engage in a study to prevent them from occurring. When you feel under pressure;

  • keep calm
  • Get the facts
  • Adapt to new situations and
  • Starting a business with the belief that you will be successful “We can summarize as knowing yourself and your priorities, setting goals, making plans to reach them, and looking for ways to cope with stress. Time management The first stage of the process is entirely aimed at increasing the performance of the person. However, the factors behind the time problem may not always be related to the performance of the manager.

Stop Wasting Time

The activities that we devote a large part of our daily life to, although they may seem insignificant, affect our business success by limiting the time we can devote to important tasks.

It is only possible to prevent this by deciding what is important, what is unimportant, what is urgent and what is ordinary. The list of priorities we mentioned above may not always be the solution to this problem. Because if it is a common situation that you have many jobs at the same time at the same time, you are facing a serious time problem.

Before attempting to tackle this type of time issue, you will need to determine how much of your time you spend on what activities. You can estimate how you spend your time by asking yourself questions or making a note of the time you devote to work.

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